The evaluation process

Once you apply for registration your application goes through a rigorous process of verification and evaluation before the final outcome is communicated to you. The process includes the following steps:

STEP 1: Document Verification

During this step our office staff will look through the information and documents you entered on the online registration portal. They will verify that the documents are clear and legible and are the correct documents that the system specified you should upload. They will also verify that the information is complete. It is strongly advised that you ensure you upload the requested documents during the process and that scanned copies are clearly legible. You can find a list of the documents you'll be required to upload here. Should our office find any errors, illegible documents or missing information they will contact you, explain the shortcomings and ask you to login to the system and rectify them. A member of staff should contact you within 14 days of you making payment to indicate any shortcomings. When all shortcomings are resolved you will receive a notification informing you that your documentation is complete except for referee reports.

STEP 2:Requesting of Referee reports

This step only applies to applications for registration in the categories Certificated or Professional Natural Scientist. It is skipped in the case of an application for registration as Candidate Natural Scientist. At the same time that the member of staff verifies your information, they will request reports from your nominated referees / mentors. You should receive an email notification from our system when reports are requested. It is a good idea to follow up with your nominated referees to ensure they received the request and will give it their urgent attention. We request that referees return their completed reports to us within 14 days of receiving the request. They should return the report directly to us as per the instructions in the email.

STEP 3: Assessment of foreign qualifications by the Qualifications Assessment Committee (QAC)

This step only applies where applicants hold qualifications, other than doctoral qualifications, obtained outside South Africa. As soon as step 1 is complete, such applications will be sent for evaluation by the QAC. Foreign qualifications should be accompanied by a South African Qualifications Authority (SAQA) certificate at the time of application. The SAQA certificate in conjunction with the transcript of subjects taken is used by the QAC to assess the suitability of the qualifications for SACNASP registration. The QAC meets approximately every two months and applications need to wait for a sitting of the committee to obtain its final recommendation to the Professional Advisory Committee.

STEP 4: Evaluation by the Professional Advisory Committee (PAC)

Once step 1, 2 and 3 are complete, where applicable, your application will be sent for evaluation by the Professional Advisory Committee (PAC). This is a small committee of subject experts in the field of practice in which you have applied. They will evaluate your qualifications and experience against the requirements for registration in the various categories and make a recommendation to the Registrations Committee. Once your application is sent for evaluation by the PAC the recommendations should be returned to the office withing two or three weeks.

STEP 5:Final decision by the Registrations Committee (RC)

The recommendation of the PAC is then tabled at the Registrations Committee for final decision. The RC meets approximately once every two months. The final outcome of your application should be available within 14 days post the meeting where it was tabled.

STEP 6: Acceptance of the code of conduct and download of certificate

If your application for Registration is successful, you will then be able to login to the portal and accept the SACNASP code of conduct for registered scientists, at which time a link will become available to you to download your registration certificate. Your certificate can be downloaded from the portal at any time and serves as proof of your registration.

From the time that step 1 is completed you can expect the process to take about four to six months for the final outcome of your registration to be made available to you. If you are unhappy with the decision taken you have the right to appeal it in accordance with our appeals policy and procedures.